SCJRTC Bylaws

ARTICLE I

Constitution

Section 1. The name of the Association shall be “The South Coast Jack Russell
Terrier Club”, hereinafter referred to as the SCJRTC.

Section 2. The objectives and purposes of the SCJRTC shall be to:
(a) Remain an affiliate club of the Jack Russell Terrier Club of America, Inc.
(hereinafter referred to as the JRTCA).
(b) Promote and maintain the Jack Russell Terrier as a working strain of terrier while
adhering to the breed standard of the JRTCA.
(c) Oppose affiliation with or influence by any organization or persons who’s beliefs,
breeding practices, or actions might result in practices considered detrimental to the
breed and article (b) above.
(d) Maintain a local rescue network and work with and support the Russell Rescue of
the JRTCA.
(e) Maintain a current list of the names and addresses of all members of the SCJRTC.
(f) Actively support and encourage both the working ability and active earthwork of the
Jack Russell Terrier.
(g) Gather and distribute information that can be used to educate members and
improve the condition or methods employed in the breeding, raising, and working of
the Jack Russell Terrier.
(h) Support and encourage JRTCA sanctioned trials and Jack Russell Terrier field days.
(i) Actively promote good sportsmanship and a spirit of cooperation between those
exhibiting or competing in events at which members are present.
(j) Educate the general public of both the advantages and disadvantages of ownership
of Jack Russell Terriers. .

Section 3. The SCJRTC shall not be conducted or operated for profit of the club
except as required for the efficient and effective running and organization of the club.
No part of any profits from dues, trial fees, etc. shall inure to the benefit of any
member.

Section 4. The board of the SCJRTC shall adopt and may from time to time revise
such bylaws as may be required to carry out the objectives set forth in Article 1:
Sections 1 and 2. A permanent record of such revisions shall be kept by the Secretary,
and be available to members of the Association.

Section 5. No part of these original bylaws from Article 1: Sections 1 and 2 may be changed or deleted unless the club is dissolved. If the club is dissolved for any reason, club assets shall be liquidated and the proceeds along with any monies in the club treasury shall be donated to the JRTCA Russell rescue after all remaining SCJRTC debts are paid.

ARTICLE II

Membership

Section 1. Eligibility:
There shall be one type of membership open to all persons eighteen years of age and
older. This membership shall consist of Jack Russell Terrier owners, breeders, and
others interested in the breed. Members of conflicting Jack Russell Terrier Clubs shall
not be accepted for membership due to conflict of interest.

Section 2. Dues:
Every member shall pay annual dues. Families shall be eligible for a special dues rate
and each shall receive all the privileges accorded to the members of the association.
Dues become payable upon the first day of each calendar year.

Section 3. Transfer of Membership:
Membership in the Association shall not be transferable.

Section 4. Election to Membership:
Each applicant for membership shall apply on a form as approved by the Board of
Directors and shall provide that the applicant agrees to abide by the Constitution and
bylaws of the SCJRTC. The applicant shall state the name, address, and any other
information as the Board of Directors may direct. Accompanying the application, the
prospective member shall submit dues, which shall be refunded if the application is
rejected for any reason. Applicants may be elected by the Board of Directors at any
time, an application for membership shall be acted upon as soon as possible after the
submission of said application with the club secretary. Any application which has been
rejected may not be re-submitted for a period of at least 12 months from the date of
rejection..

Section 5. Termination of Membership:
(a) By resignation: Any member in good standing may resign from the association upon
written notice to the secretary. No member may resign when in debt to the
Association. Dues are considered a debt to the Association.
(b) By Lapsing: A member shall be considered lapsed and shall be automatically
terminated if such member’s dues remain unpaid 60 days after the start of the
calendar year. However, the Board of Directors may grant an additional 90 days
grace to such delinquent members in exceptional cases. In no case may a person be
entitled to vote at any Association meeting whose dues are unpaid as of the date of
the meeting.
(c) By Expulsion: A membership may be terminated by expulsion from the Association
for any activity which; is considered by the Board of Directors to be in violation of
the constitution and bylaws of the Association, is deemed contrary to the objectives
of the Association, interferes with the efficient operation of the Association, or
compromises the breed standard in aJ.1.yway.

Section 6. Reinstatement:
Membership terminated by reason of lapsing or expulsion must be reapplied for
according to Article II, section 4. An expelled member shall not be accepted for
membership for at least 5 years after the date of expulsion.

ARTICLE III

Meetings

Section 1. Association Meetings:
(a) The annual meetings shall be held once each calendar year as designated by the
Board of Directors.
(b) All members shall be advised of the date, time, and place at least 10 days but not
more than 60 days in advance thereof, either personally or by mail at the discretion
of the Chairperson. If mailed, such notices shall be deemed to be delivered when
deposited in the United States Mai1. Notice of the annual meeting shall also be
deemed delivered when included in an edition of the association newsletter
published at least 10 days but not more than 90 days in advance thereof.
(c) Any business may be presented at an annual meeting regardless of whether such
business is referred to in the notice of said meeting.
(d) A quorum for such meeting shall be at least 10% of the association’s members in
good standing present and in person. When a quorum is present at any annual or
special meeting, the vote of the majority of the members present in person shall
decide any question brought before such meeting, unless the question is one upon
which by express provisions of law or the bylaws, a larger or different vote is
required, in which case such express provisions shall govern and control the
decision of such question.
(e) The Board of Directors may designate any place as the as the place of the meeting.
(f) Each member shall have one vote. Unless herein or by statue otherwise provided, all
voting shall be via voice.

Section 2. Special Association Meetings.
Special Association meetings may be called by the President or by a majority vote of
the members of the Board of Directors, or by the Secretary upon such receipt of a petition signed by a majority of Association members who are in good standing as of
March in the current year. Such special meetings shall be held within a period not to
exceed 120 days from the date upon which the secretary received a duly authorized
request for a special meeting, and its purpose shall be made to the members of the
Association in the same manner as set forth in Article III section 1. A special meeting
must be limited to the purpose for which it is called.

Section 3. Board of Directors Meetings:
The Board of Directors must meet at least once in each calendar year. If possible, a
meeting of the Board of Directors shall be held in conjunction with the Annual
Meeting of the Association. Other meetings of the Board of Directors may be called by
the President. Notice of the place, date, and time of any meeting must be given to the
Board, either in writing or personally at the discretion of the President, at least 10 days
prior to the date of said meeting. Agreement to forgo such notification by a sufficient
number of the members of the Board of Directors to constitute a quorum for such
meeting shall be two-thirds of the Board of Directors.

Section 4. Association Meeting Procedure:
Except as otherwise herein provided, Association meetings shall be conducted in
accordance with Robert’s Rules of Order, Revised, Latest Edition. Any action required
or permitted to be taken at any meeting of the Board of Directors or Committee, may
be taken without a meeting, if all members of the Board or Committee, as the case may
be, consent thereto in writing, and the writing or writings are fIled with the minutes or
proceedings of the Board or Committee. Members of the Board of Directors or any
committee designated by the Board of Directors, may participate in a meeting of the
Board of Directors, or any committee by means of conference telephones or siInilar
communications equipment, by means of which all persons participating in the
meeting and the Secretary can hear each other, and such participation in a meeting
shall constitute presence in person at the meeting.

ARTICLE IV

Board of Directors and Officers

Section 1. Board of Directors
a) Duties and Powers
1) The business and affairs of the Association shall be managed by its Officers and
Board of Directors (hereinafter referred to as Board of Directors)
2) The Board of Directors shall, at each annual meeting, present a report to the
Association members of the property, operations, and affairs of the Association
for the preceding year.
3) The Board of Directors shall appoint the Committee Chairpersons of the
Association to serve the ensuing year, and announce these Chairpersons at the
Annual Meeting.
b) Number, Tenure, and Qualifications
1) The number of Directors shall be not less than five (5) nor more than thirteen
(13) members of the Association.
2) The Chairman shall always be the elected President of the organization.
3) Mary Abbott, Michelle Davies, and Donna Sinderud as founding members shall
be permanent members of the Board until resignation or removal. The
remaining Board members shall be the previous President and Vice President,
and the current officers.
4) The incoming President, Vice President, Treasurer, and Secretaries shall be
Board members.
5) The outgoing President and Vice President shall be Board members. If the
President or Vice President are reelected for a consecutive term, the Director
that previously held that office shall retain his/her position on the Board of
Directors.
6) If any Board member shall die, resign, or for any reason be unable to serve, a
successor shall be appointed from within the Association membership by the
remaining members of the Board of Directors to fill the vacancy.
7) Members of the Board of Directors must be members in good standing of the
JRTCA, Inc., and signatory to the JRTCA Breeder’s Code of Ethics.
8) Members of the Board of Directors may not be members of any conflicting Jack
Russell Terrier Clubs or Organizations.
c) Resignation:
Any Director may resign at any time. Such resignation shall be made in writing and
shall take effect at the time specified therein, if no time is specified, at the time of
it’s receipt by the Chairperson or Secretary. The acceptance of the resignation shall
not be necessary to make it effective.
d) Removal:
Any member of the Board of Directors may be removed by a vote of two thirds (2/3)
of the members of the Board of Directors at a meeting of those members present in
person, provided such Directors shall be mailed written notice, signed by the
Secretary, of the charge preferred against him or her at least 30 days prior to such
meeting.
e) Compensation:
Directors shall not receive any compensation for their services as Directors, but by
resolution of the Board of Directors, they or any member of the Association may be
compensated for expenses incurred by them on behalf of the Association.

Section 2. Officers:
The Officers of the Association shall be a President, one or more Vice Presidents (the
number of which to be determined as needed by the Board of Directors), Secretaries
as defined below, and a Treasurer. Any two (2) or more offices may be held by the
same person with the exception of President and Vice President. The Officers shall
be elected by a majority vote of the membership in good standing at the Annual
Meeting with the exception of the Treasurer who shall be appointed by the Board of
Directors. Officers may serve for a term of two years from the date of their election at
the Annual Meeting. and may be reelected by the Association membership to serve
additional consecutive terms, not to exceed four (4) consecutive terms. Officers must
be members in good standing of the Association.
a) President: The President shall be the principle executive officer of the Association,
shall supervise all its business and affairs, shall preside at all meetings of the
Board of Directors, and shall have the duties and power normally suppurtenant to
the office of President. The President may sign, with Secretary or any Officer of the
Association, any Deeds, mortgages, bonds, contracts, or other instruments which
the Board of Directors have authorized to be executed.
b) Vice President: The Vice President shall have the duties of the President in the
event of the President’s death, absence, or inactivity. In the event there be more
than one Vice President, then the Vice Presidents shall rank in order of their time
in office. Any Vice President shall perform other duties as from time to time are
assigned to him or her by the President or Board of Directors.
c) Treasurer: If required by the President, the Treasurer shall give a bond for the
faithful discharge of his or her duties, in such sum and with surety as the
President shall determine. The Treasurer shall have charge and custody of and be
responsible for all funds and securities of the Association; receive fu”‘”1dgive
receipts for moneys in the name of the Association in such banks, trust
companies or depositories as shall be approved by the President; he or she shall in
general perform all duties incident to the office of Treasurer and to duties as from
time to time may be assigned to him or her by the President or the Board of
Directors. His or her books shall at all times be open to inspection or audit of the
Board of Directors and he or she shall report to them at every meeting the
condition of the Association’s finances; and at the Annual Meeting he or she shall
render an account of all moneys received and spent during the previous calendar
year.
d) Recording Secretary: The Recording Secretary shall keep a record of all meetings of
the Association and of the Board of Directors. He or she shall notify Officers of
their election to office and shall in general perform all the duties incident to the
office of Recording Secretary and such other duties as from time to time may be
assigned to him or her by the President or the Board of Directors.
e) Membership Secretary: The Membership Secretary shall keep a role of all the
members f the Association with their addresses, shall notify new members of their
election to membership, and shall in general perform all the duties incident to the
office of Membership Secretary and such other duties as from time to time may be
assigned to him or her by the President or the Board of Directors.
f) Corresponding Secretary: The Corresponding Secretary shall act as custodian of all
Association records and have charge of the general Association correspondence,
and shall in general perform all the duties incident to the office of Corresponding
Secretary and such other duties as from time to time may be assigned to him or
her by the President or the Board of Directors.
g) Resignations: Any Officer may resign at any time. Such resignation shall be made
in writing and shall take effect at the time specified therein, if no time is specified,
at the time of it’s receipt by the President or Secretary. The acceptance of the
resignation shall not be necessary to make it effective.
h) Compensation: Officers shall not receive any compensation for their services as
Officers, but by resolution of the Board of Directors, they or any member of the
Association may be compensated for expenses incurred by them on behalf of the
Association.
j) Club Year: The Association’s Officers and members of the Board of Directors shall
take office upon election. All outgoing Officers shall continue to serve in a nonvoting
advisory capacity between the Annual Meeting and the end of the
Association’s fiscal and administrative year as specified herein.
k) Succession: Each retiring Officer shall turn over to his or her successor in office, as
soon as is practical, but no later than one month after his or her retirement, all
properties and records relating to office.

ARTICLE V

Amendments

Section 1. By the Members:
These bylaws may be added to, altered, or amended at any Annual Meeting of the
Association provided a petition for addition, alteration, or amendment is signed by
not less than twenty (20) percent of the Association members in good standing and
submitted to the Secretary in writing no later than 60 days prior to the date of the
Association Annual Meeting next scheduled. Additions, alterations, and
amendments contained in said petition shall be considered by the Board of Directors
and submitted to the Association membership together with the Board’s
recommendation no less than 20 days prior to the next Association Annual Meeting.
Any vote to add to, alter or amend the Association’s Constitution and Bylaws by
petition at any Association Meeting must be by a majority vote of the membership in
person or by proxy. As per Article I, Section 5, no part of the original bylaws from
Article I: Sections 1 and 2 may be changed or deleted unless the club is dissolved.

Section 2. By the Board of Directors:
These bylaws may be added to, altered, or amended by a two-thirds (2/3) vote of all the
Directors present at any meeting of the Board of Directors, provided however that
two (2) weeks notice in writing of the proposed amendment, addition, or alteration
be given to all Directors.

ARTICLE VI

Association Year

The Association’s fiscal and administrative year shall begin on the first day of January
and end on the last day of December.

Start up Meeting | Bylaws